Financial Aid Specialist
Company: Copper Mountain Community College District
Location: Joshua Tree
Posted on: June 6, 2021
Under the direction of the Director of Financial Aid, perform
specialized technical and clerical duties related to processing
financial aid applications in accordance with Federal, State and
District policies, guidelines, rules, and laws; perform specialized
and confidential duties to assist students who seek financial
assistance; and perform related duties as assigned.
This is a 40 hour/week position.
- Remember to attach all required documents listed below or your
application may not be considered*
This job description is pending Board approval Duties and
- Provide technical information and assistance regarding
financial aid programs and answer questions from staff, students
and the public regarding financial aid programs and the process of
receiving financial aid; meet with students to discuss programs and
- Perform needs analysis to determine eligibility; package and
award financial aid in accordance with Federal, State and District
policies, regulations, guidelines, rules and laws.
- Process applications and verification forms; analyze records
for changes in status; request and review transcripts, records and
other information needed to determine the status of applications
and forms; resolve problems regarding the financial aid process and
disbursement of financial aid.
- Conduct confidential interviews with students to answer
questions, resolve problems, validate information submitted and
clarify discrepancies; assure accurate and complete documentation;
conduct exit interviews.
- Research, compile and prepare financial records and reports;
prepare and type letters and other correspondence; maintain student
records and files.
- Prepare and disburse award letters, disburse financial aid
awards in accordance with approved policies and practices.
- Determine eligibility of students for Pell Grants, FSEOG, EOPS,
CCPG Fee Waiver (BOGW), Federal Work Study, emergency loans,
scholarships, and Stafford Student Loans; ensure compliance with
program requirements; assist in management of program funds.
- Monitor eligibility and academic progress of students to assure
correct expenditure of Federal and State funds.
- Maintain current knowledge of Federal and State laws, local and
campus regulations, policies and guidelines that affect programs
and application processing and eligibility requirements.
- Participate in evaluating internal operating procedures;
recommend changes in policies, procedures, handbooks, and other
documents to improve student financial aid support.
- Plan, organize and implement a default reduction
- Develop a means of accurately recording and tracking BFAP
expenditures, maintaining a decreasing balance in the appropriate
restricted accounts, assisting with the ordering of goods and
advertising and preparing and tracking purchase orders and travel
- Serve as Financial Aid liaison as assigned at meetings and
workshops both on campus and off campus.
- Operate office equipment including calculators, typewriters and
computers; enter, update and revise computer records and
information; recommend format and procedural changes to enhance
reporting and record-keeping capabilities.
- Conduct workshops, orientations, and financial aid nights at
local high school and other community events as assigned.
- Enter data and maintain computer records relating to financial
- Use personal judgment for income reduction and
independent/dependent status within federal, state and district
- Perform related duties as assigned.
Education and Experience: Any combination equivalent to
graduation from high school supplemented by two years of college
coursework and two years of increasingly responsible office
experience including at least one year in a financial function.
Knowledge of: Modern office practices, procedures and equipment;
Federal, State and District regulations and procedures regarding
financial aid; record-keeping techniques; operation of a computer
terminal, data entry techniques and applicable software; oral and
written communication skills; interpersonal skills using tact,
patience and courtesy; principles of training and providing work
Ability to: Resolve complex and difficult issues; perform
technical work in support of the Financial Aid office; learn State,
Federal and District regulations and procedures regarding financial
aid; meet with students, college departments, local, state and
federal agencies to provide information regarding financial aid
programs; operate office machines including a computer and
applicable word processing and financial aid software; communicate
effectively both orally and in writing to exchange information;
maintain records and prepare reports; understand and follow
financial aid regulations; understand and work within established
policies, guidelines and regulations; interpret and communicate
policies, guidelines, regulations and laws to staff, students and
the public; prioritize and schedule work; meet schedules and time
lines; type accurately; establish and maintain cooperative and
effective working relationships with others; work confidentially
with discretion; train and provide work direction to others; work
independently with little direction; demonstrate attention to
detail and accuracy in working with data and files; learn software
programs and data base systems used to track, approve, monitor and
disburse financial aid.
- A current and complete resume or CV highlighting educational,
professional, and applicable experiences.
- College transcripts from an accredited college or university if
education is a requirement of the position (student copies are
acceptable for application purposes but official transcripts will
be required if hired).
- A cover letter.
Equal Opportunity Statement
Copper Mountain College is committed to Equal Employment
Opportunity for all persons and to provide educational and
employment opportunities free from discrimination on the basis of
ethnic group identification, gender identification, national
origin, religion, age, veteran status, sex, race, color, ancestry,
sexual orientation, or physical or mental disabilities, and other
physical or verbal conduct. Inquiries regarding compliance and/or
grievance procedures may be directed to the School District's Title
IX Officer and/or Section 504/ADA Coordinator.
- Vision sufficient to read computer screens and handwritten and
- Bending and reaching to obtain or replace files and
- Must be able to sit for long periods of time.
- Speech and hearing to communicate in person or by
- Manual dexterity sufficient to use a variety of office
equipment, computer keyboards and manipulate paper.
- Able to lift materials and supplies up to 15 pounds.
Keywords: Copper Mountain Community College District, Palm Springs , Financial Aid Specialist, Other , Joshua Tree, California
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