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Executive Administrative Assistant to GM

Location: Palm Springs
Posted on: June 6, 2021

Job Description:

Job DetailsLevelExperiencedJob LocationAgua Caliente Palm Springs - Palm Springs, CAPosition TypeFull TimeTravel Percentage10DescriptionJob Description SummaryThe Executive Administrative Assistant is responsible for proactively managing the Executive Directors activities, and must work cooperatively with the staff under the direction of the Executive Director and Office Manager.Essential Duties and Responsibilities(other duties may be assigned)Be responsible for heavy calendar managementAnswer phones and direct all incoming calls to appropriate person promptly and efficientlyCommunicate and handle incoming and outgoing electronic communicationsPrepares standard form letter correspondenceKeeps Executive Director and Office Manager informed at all times of his/her activities;Maintains security of confidential information;Assists in other Commission Departments as directed by Executive Director;Ability to establish and maintain effective working relationships with co-workers, outside agencies, industry representativesAbility to organize work assignments and preserve work files;Ability to work under time limited situations;Maintain a safe and secure working environmentPrioritize and manage multiple projects simultaneously, and follow through in a timely mannerPrepare agenda for the Commission meetingsEnsure filing systems are maintained and up to dateOpen, sort, and distribute incoming correspondence, including faxesGreets professionally and directs all visitors, including vendors, job candidates and guestsProfessional personal presentationOrganize travel arrangements including flight, car, and related travel plansPossess strong organizational and time management skillsPrepare for, attend, ACGC Board meetings and other meetings as directed by the Executive Director, maintaining and distributing accurate records, minutes, and supporting documents.Prepare expense reportsPerform other job related task as assignedMust be proficient in Microsoft Office Excel, Word, Publisher, OutlookQualificationsEducation and/or ExperienceGraduation from an accredited college or university with a Bachelor's degree in business administration or an equivalent is preferred.

Keywords: AGUA CALIENTE, Palm Springs , Executive Administrative Assistant to GM, Other , Palm Springs, California

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