Salary note: Although the full salary range for this position is
provided, appointments are made at the range minimum.
This position is a member of the Procurement and Contracting
department and handles the complex procurement of commodities as
well as maintenance, repair, and operating services; prepares and
processes purchase orders and contracts; administers procurement
procedures in accordance with City policies and ordinances; and
performs a variety of tasks relative to assigned area of
responsibility, including but not limited to procurement cards,
insurance, emergency preparedness, auditing, and assisting the
Procurement and Contracting Manager with complex projects.
Examples of Essential and General Responsibilities
Essential and other important responsibilities and duties may
include, but are not limited to, the following:
- Obtain price quotations; analyze responses to determine best
value to City and conformity to City's requirements.
- Consult with various City department personnel regarding their
- Provide technical assistance in preparing complex
specifications and statements of work and prepare and conduct
competitive solicitation processes for both commodities and
- Conduct product and source research and identify cost saving
- Administer procedures in accordance with City policies and
- Process electronic Requisitions into Purchase Orders and
prepare Change Orders and Blanket Purchase Orders.
- Analyze bids and proposals; negotiate; prepare and process
contract service agreements, including insurance and bonds.
- Assist with staff recommendations for award of competitive
processes for presentation to City Council.
- Administer the City's Procurement Card (P-Card) program
including monthly audit and maintain the Procurement Emergency
- Maintain department office supply inventory, receive and
process invoices for payment.
- Conduct basic procurement training for other departments on the
use of the electronic procurement system, on-line requisitions,
blanket purchase orders, P-Cards, and insurance requirements.
- Analyze requisitions and follow procurement protocol.
- Process and coordinate annual insurance renewal applications
for all City departments.
- Prepare and maintain various purchasing reports as
- Perform related duties and responsibilities as required.
Minimum and Preferred Requirements
Minimum requirements must be clearly demonstrated on the
application to be considered, however, meeting the minimum
requirements does not guarantee an invitation to compete further in
the selection process. Experience requirements must be demonstrated
in the "Work Experience" section of the application, other sections
of the application will not be used to determine experience
qualifications. (One year of work experience is the equivalent of
12 months of full-time work. "Full-time work" means at least 36
hours of work over a period of one week or 1,872 hours of work over
a period of at least 12 months.) Qualifications noted as
"desirable" or "preferred" are not included as part of the minimum
- One (1) year of professional procurement experience in the
public sector is required. (Public sector agency includes State,
County, School, or City Government, Law Enforcement, or other
Public Sector Agency.)
- Three (3) years of increasingly responsible professional
procurement experience is preferred.
- Experience working with Enterprise Resource Planning System
(ERPS) or any Finance or Procurement/Purchasing Software Systems is
In addition to the above, the ideal candidate will possess
strong knowledge, skills and abilities in the following:
- Relationship management
- Analysis and complex problem solving
- Independent sound judgment
- Principles and practices of contract negotiation, processing,
execution, and administration
- Principles of purchasing, procurement, contracting, accounting,
auditing, and cost analysis
- Knowledge of Federal, State and Local laws, codes and
Education and Training
Bachelor's degree from an accredited college or university with
major course work in business or public administration or a related
field, or any combination of education and experience that provides
equivalent professional work experience is required.
Preferred License or Certifications
- Certified Purchasing Manager (CPM)
- Certified Professional in Supply Management (CPSM)
- Certified Public Procurement Officer (CPPO)
- Certified Professional Public Buyer (CPPB)
- A cover letter and resume are required to apply for this
position and must be attached to your application at time of
- Must successfully complete a pre-employment background
investigation and a physical and drug screen.
The following work environment and physical conditions described
here are representative of those an employee encounters while
performing essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions and expectations
This position works in an office environment and may require
maintaining physical condition necessary for walking, standing, or
sitting for prolonged periods; and stretching, lifting, squatting,
Application and Exam Information
A completed application, resume, cover letter, and supplemental
questionnaire are required by the closing date and time. As a
candidate for the position, you will want to be sure your
application accurately reflects your skills and abilities as they
relate to the position to achieve maximum opportunity. Applications
will be reviewed carefully and only those who appear to have the
best qualifications will be invited to continue in the selection
Minimum requirements must be clearly demonstrated on the
application to be considered as this information will be used to
determine minimum qualifications. Experience requirements must be
demonstrated in the "Work Experience" section of the application,
other sections of the application will not be used to determine
Resumes and other documents may be submitted, however, they will
not be used to determine minimum qualifications, please do not use
phrases such as "see attached" or "see resume" as they will not be
considered. Meeting the minimum requirements does not guarantee an
invitation to compete further in the process. Minimum requirements
must be met at the time of application submission unless stated
Selection Process Information - The selection process for this
position may include one or more of the following: application
review, qualification review, written exam, practical exam, oral
panel exam and department interview.
Candidates must successfully pass each stage of the selection
process above in order to continue to the next step. This process
may be modified or changed depending on the number of qualified
Please remember to submit all your application materials by the
closing date and time. Incomplete or applications received after
the closing date and time cannot be considered. All information on
the application is subject to investigation and verification.
For more information on completing your application materials
If you are ready to join the exciting Team Palm Springs and you
meet the requirements detailed above, please click the apply
button. For more information contact Human Resources at:
The City of Palm Springs
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
The City offers an excellent benefit package and membership in
the California Public Employees' Retirement Systems (CalPERS).
Retirement formula is based on appointment date and membership
status with CalPERS.
Applications must be received by 4:00pm, May 4, 2021 in order to
be considered for this opportunity. The City of Palm Springs
reserves the right to accelerate or extend the "Closing Date" of
open positions at any time, dependent upon the number of
The City of Palm Springs is an equal employment opportunity
employer and we encourage all persons to file applications.
Applicants will be considered regardless of race, color, creed,
national origin, citizenship, ancestry, age, sex, sexual
orientation, gender, gender identity, gender expression, family or
marital status, disability, medical condition or pregnancy, genetic
information, religious or political affiliation, or veteran
Disaster Service Worker: In accordance with Government Code
Section 3100, City of Palm Springs Employees, in the event of a
disaster, are considered disaster service workers and may be asked
to respond accordingly.