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Administrative Secretary - EDOSC Surgery

Company: Eisenhower Medical Center
Location: Rancho Mirage
Posted on: November 18, 2021

Job Description:

* Job Objective: A brief overview of the position. * Assists in operations as directed by the Administrative Director-Surgical Services at the Eisenhower Desert Orthopedic Surgical Center (EDOSC) * Reports to * Administrative Director * Supervises * N/A * Ages of Patients * N/A * Blood Borne Pathogens * Minimal/ No Potential * Qualifications * Education * Preferred: Business/secretarial course * Licensure/Certification * N/A * Experience * Preferred: Two (2) years of recent secretarial experience in comparable position * Essential Responsibilities * Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations. * Maintains organized office space. Filing system is maintained for easy retrieval of information. * Performs clerical duties for EDOSC Director, Medical Director, managers Charge Nurses and Nursing staff. * Composes own memos and correspondence from general instruction. Does word processing and assists in creation of forms and flyers for the department. * Maintains calendars for Director and others assigned. Changes in schedule are relayed to all concerned in a timely manner. * Records and transcribes minutes as required. Arranges meeting dates, times and locations. Prepares meeting notifications and meeting packets. Requests food service as appropriate. * Revises and prepares new policies, procedures and Standards of Care/Practice for inclusion on the Lucidoc system. * Prepares and maintains job descriptions. Prepares staff annual and probationary evaluation packets. * Maintains employee files for department (PAF changes, terminations, counseling's, LOA's, education, etc.). Maintains confidentiality of information handled. Forwards originals to Human Resources. * Tracks and maintains all certifications and licenses for the Departments assigned. Notifies staff of upcoming license/certification renewal date. Upon receipt, forwards copies the Education Department when appropriate. * Prepares monthly and annual reports as assigned. * Tracks past due evaluations and health screens, and notifies employee monthly of upcoming outdates. * Schedules and coordinates interviews; prepares interview packets and arranges meeting space. * Prints and maintains monthly financial statistics for Department Director (i.e. Performance Analysis Report). * Picks up, sorts and distributes mail for department, including physicians. Opens and distributes mail for Department Director, with redistribution of reports and memos to all staff as indicated. * Obtains signatures and processes requests (capital equipment requisitions, purchase orders, check requests, education and travel requests, etc.). * Collects all mandatory employee compliance packets and coordinates with Education to record to employee file. * Orders supplies as necessary for the administrative offices. * Demonstrates priority setting and decision making skills to assure that all assignments/projects are completed within required timeframes. * Demonstrates computer software knowledge pertinent to individual department. Develops proficiency in use of software as needed for performance of departmental tasks. * Complies with departmental plan to meet budget goals. * Performs other duties as assigned.

Keywords: Eisenhower Medical Center, Palm Springs , Administrative Secretary - EDOSC Surgery, Healthcare , Rancho Mirage, California

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