Office Coordinator - AH

Company: Front Porch Communities and Services
Location: Los Angeles
Posted on: May 3, 2025

Job Description:

SUMMARY This position ensures smooth office operations while delivering exceptional service by providing the location's general office and administrative support. ESSENTIAL FUNCTIONS The duties listed below are essential functions of the position that must be performed to effectively perform the position in at least an acceptable manner as defined by Front Porch. In the future, other duties may be assigned and considered essential functions of the position: * Purchases and maintains office supplies, stationery, and equipment; oversees mail distribution. * Responsible for maintaining and tracking office keys, including ordering, issuing, and replacing office keys. * Resolve resident complaints or pass them to the proper person for resolution and Follow-up to ensure appropriate handling. * Manage the waiting list, including adding applicants, removing applicants, and sending correspondence to applicants. * Perform all other related duties as assigned. DETAILED SKILLS NEEDED TO PERFORM ESSENTIAL FUNCTIONS Communication/Interpersonal: * Effective oral and written communication skills appropriate to the audience's needs. * Ability to develop and deliver effective presentations live via online or virtual mediums. * Excellent collaboration and team-building skills. * Effective conflict management skills. * Ability to effectively build relationships with customers, executive management, and other stakeholders through positive interaction, problem identification, and resolution. Decision Making/Organization Skills: * Demonstrates a high level of accuracy, even under pressure. * Excellent organizational skills. * Ability to perform work independently with minimal supervision. * Ability to exercise sound judgment and make decisions based on accurate and timely analysis. Productivity: * Demonstrated time management and priority-setting skills. * Ability to simultaneously handle multiple priorities. * Ability to work in a fast-paced, dynamic environment. * Ability to prioritize responsibilities and organize workload to ensure that timeframes are met and the work is completed within deadlines. * Demonstrated ability to define, develop, and analyze performance measures and metrics; exercise sound judgment and make decisions based on accurate and timely analysis. Project Management: * Demonstrated project management skills. * Demonstrated planning and project oversight/management skills. * Demonstrated skills in project plan design and implementation, directing projects, coordinating the work of operational teams, and managing project budgets. * Effectively manages project deadlines and escalates issues as appropriate. EXPERIENCE OR EQUIVALENT QUALIFICATIONS Essential/Preferred Minimum Experience Details Essential 2 years Experience in an office setting Preferred 1 year Working with executive management CREDENTIALS OR EQUIVALENT QUALIFICATIONS Essential/Preferred Type Description Essential None Preferred EDUCATION OR EQUIVALENT QUALIFICATIONS Essential/Preferred Type Specialization Equivalent Experience instead of Education Essential High School/GED General Preferred PHYSICAL REQUIREMENTS AND WORKING CONDITIONS The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions: * Must be able to remain stationary 20% of the time. * Must be able to frequently move about inside the community to access file cabinets, office machinery, etc. * Must be able to constantly move to position self to conduct essential job functions when working with residents and their specific therapy needs * Must be able to constantly operate a computer and other office productivity equipment, such as a calculator, copy machine, and computer printer, to perform the essential functions of the job * Must be able to lift or carry items: * Seldom: 11-25 pounds * Occasionally: 11-25 pounds * Frequently: 1-10 pounds * Constantly: Negligible weight * Must occasionally ascend or descend stairs to provide essential services. * Must effectively communicate information and ideas so that others clearly understand the exchanged information. * Must consistently work in an office and/or independent living community-type atmosphere as well as in the elements when outside the community

Keywords: Front Porch Communities and Services, Palm Springs , Office Coordinator - AH, Administration, Clerical , Los Angeles, California