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Ambulatory Administrative Residency Coordinator

Company: Eisenhower Health
Location: Rancho Mirage
Posted on: March 15, 2023

Job Description:

  • Job Objective: A brief overview of the position.
    • This position independently creates and maintains the resident's continuity clinic schedule in collaboration with the Graduate Medical Education Program, coordinates residents and attending physician's schedules across Eisenhower Health, including external partners. Assists in the administrative operations as directed by the Program Director of the residency clinic, provides various clerical, administrative, and general office support
    • Reports to
        • Manager, Director or Chief Administrative Officer
        • Supervises
            • N/A
            • Ages of Patients
                • Primarily Adult & Geriatric Patients
                • Blood Borne Pathogens
                    • Minimal/No Potential
                    • Qualifications
                      • Education
                        • Preferred: Bachelor's Degree; Medical terminology course
                        • Licensure/Certification
                          • Required: N/A
                          • Preferred: N/A
                          • Experience
                            • Required: Two (2) years of experience in an academic healthcare setting; One (1) year of experience in a lead/supervisory role in healthcare
                            • Preferred: One (1) year of experience in hospital residency program
                            • Essential Responsibilities
                              • Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and reports suspected violations.
                              • Assists the program director in oversight of program planning, data collection, and tracking.
                              • Coordinates attending physician schedules to resident ratios in compliance with ACGME guidelines.
                              • Creates resident and preceptor schedules and tracks changes and reports to Program Director and Graduate Medical Education (GME) program coordinator
                              • Identifies and implements processes to improve quality and customer service within the residency clinic.
                              • Maintains AMION & Medhub residency databases.
                              • Independently makes changes to resident's daily clinic assignment as necessary for patient care.
                              • Develops and maintains resident team assignments with program director.
                              • Generates patient lists to transition patient workload between Resident 2 (PGY2) and Resident 3 (PGY3) and updates EPIC.
                              • Coordinates resident initial clinic orientation and training.
                              • Creates and coordinates the direct observation schedule with program director.
                              • Develops and maintains appointment availability for access center.
                              • Schedules faculty and resident evaluations and uploads results into Medhub
                              • Works with offsite facilities to obtain volume numbers for reporting purposes.
                              • Submits new onboarding resident information to IT for EPIC templates.
                              • Prepares and delivers program reports and correspondence in a timely manner.
                              • Schedules all residency related meetings with program director.
                              • Assists the program director with resident interviews and clinic tours
                              • Secures patient satisfaction reports for residents and provides to leadership for review.
                              • Responsible for scheduling medical student's rotation assignments within the clinic(s).
                              • Performs other duties as assigned.

Keywords: Eisenhower Health, Palm Springs , Ambulatory Administrative Residency Coordinator, Administration, Clerical , Rancho Mirage, California

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