Receptionist

Company: Proper Solutions
Location: Rancho Mirage
Posted on: November 12, 2021

Job Description:

Our client is looking for a Receptionist to perform a wide range of reception, administrative, and office support tasks for departments and/or managers and supervisors. The ideal candidate must work well in a team-oriented environment and help to facilitate the efficient operation of the organization. Must have great communication skills (written & verbal), attention to detail and accuracy, as well as the flexibility to handle a busy reception desk and workloads from multiple departments. Main Job Tasks and Responsibilities

• Answer, screen and transfer inbound phone calls when needed
• Receive and direct visitors and clients
• General clerical duties including photocopying, fax and mailing
• Maintain electronic and hard copy filing system
• Retrieve documents from filing system
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• Prepare agendas for meetings and prepare schedules
• Open, sort and distribute incoming correspondence Education and Experience A Combination of education and experience that gives the candidate the necessary skills and ability to perform job tasks and responsibilities along with high school diploma (required) and college degree would be desirable.
  • 1-2 years previous Administrative and/or Customer Service experience
  • Competent computer skills and knowledge of relevant software including MS Office (Word, Excel, Outlook)
  • Knowledge of operation of standard office equipment
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Knowledge of principles and practices of basic office management
  • Internet skills including use of e-mails, group messaging and data collection
  • Valid driver license and satisfactory driving record Full-time Pay: $16-$17/HR -- DOE

Keywords: Proper Solutions, Palm Springs , Receptionist, Administration, Clerical , Rancho Mirage, California