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Administrative Asst Emergency Dept Full Time Days 8 Hours

Company: Desert Regional Medical Center
Location: Palm Springs
Posted on: March 17, 2020

Job Description:

Must be available to work occasional weekends and holidays as needed.
GENERAL DUTIES: To provide comprehensive secretarial and administrative services related to the Emergency/Trauma Center, as well as assisting Director and Medical Director with special projects. Performs secretarial tasks for management and staff. Works independently receiving a minimum of detailed supervision and guidance. Access to demographic information and limited Patient Health Information related to job function DEPARTMENT SPECIFIC DUTIES:

  • Researches and prepares material for general projects and reports as required by the Administrative Director and Medical Director. Establishes, maintains and controls appropriate systems for receiving, processing and filing of appointments, schedules, daily correspondence, and related materials for the Administrative Director and Medical Director.
  • Demonstrates a high degree of internal systems knowledge and creativity.
  • Able to independently assimilate, analyze, and synthesize information.
  • Reports are clear, concise, and definitive.
  • Schedules appointments in a timely fashion.
  • Effectively communicates with the Administrative Director and Medical Director to keep them informed of their appointments and correspondence on a daily basis.
  • Originates and/or transcribes correspondence, memoranda, and minutes for the Administrative Director and Medical Director. Assists clinical staff with secretarial needs. Prepares a variety of reports for administration, management, and staff. Maintains files of correspondence, financial reports, and other business-related material. Develops forms and performs data input for specific financial management reports.
  • Verifies and processes invoices and/or check requests for payments.
  • Prioritizes assignments to meet pre-established deadline.
  • Typing performed in a timely manner.
  • Composition and editing accurate.
  • Prepares, transcribes, and distributes paperwork accurately in a timely fashion.
  • Utilizes appropriate electronic and non-electronic filing procedures in a timely manner. Accurately generates new files.
  • Provides necessary documentation to the Medical Staff Services Department as well as other outside agencies when requested.
  • Maintain individual physician and midlevel provider files.
  • Accurately processes confidential employee assessments; prepares paper work for new positions, transfers, and terminations.
  • Controls timecard functions for all Emergency/Trauma Center staff.
  • Assists with all missed punches into Kronos payroll system.
  • Prepares and places timesheets in the Time Card binder for staff to review for accuracy.
  • Assists with biweekly payroll for Department 7230 and Department 7235.
  • Assists with check request for preceptor hours as well as check requests for clinical manager coverage.
  • Exercises general control over expenses relating to job responsibility and function. Orders and maintains office supplies/forms. Prepares paper work for special purchases and capital equipment requests.
  • Maintains an effective inventory of office supplies and forms in a cost-effective manner.
  • Capital equipment and special purchase requests are prepared accurately; provides follow-up to ensure appropriate action is taken on requests and equipment is received in a timely manner.

  • High School Diploma or GED
  • Two years business college desired or equivalent .
  • Proficient in word processing, business machines, spreadsheets, business English and advanced secretarial skills.
  • Knowledge of office systems and hospital administrative procedures.
  • Excellent organization, communication, supervisory, and problem-solving skills Job: Clerical/Administrative Primary Location: Palm Springs, California Facility: Desert Regional Medical Center Job Type: Full-time Shift Type: Days

Keywords: Desert Regional Medical Center, Palm Springs , Administrative Asst Emergency Dept Full Time Days 8 Hours, Administration, Clerical , Palm Springs, California

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